Can this be an item that gets shared? Probably say 3-4 kids per tent? This way they can share the cost? If this is the case then the tent options have greatly improved. Either way I know Alps Mountaineering gives discounts to scouts. So if they split the cost of one of those tents then that would be a great savings.

Yes, tents can be shared. Typically two scouts per tent. Philmont WILL PROVIDE at NO extra cost two man tents for everyone on the trek. However, the Philmont tents are not light. They use the BSA Philmont backpacker tent, weight 5.6 lbs. If you want to purchase your own lightweight two man tents, and bring them to Philmont, that is allowed. It may be difficult to use 4 man tents at Philmont due to the large size of the tents. How the costs of such a purchase are shared is up to the troop and scouts involved.

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If this is the case I am assuming each kid would not need to purchase and lug around a 2 gallon pot. So how does this work do we need to account for the cost but not the weight? On the stove can split the cost of this as well? I got a whisperlight on ebay for 40$ plus $12 for 33oz fuel bottle at a local store. Again can this cost be split between 7-12 scouts?

Philmont will also provide aluminum cooking pots at NO extra cost. The choices are:

Trail chef kit:
8 quart pot
4 quart pot with lid
fry pan with handle

OR
6 quart pot with lid
4 quart pot with lid
fry pan with handle

Philmont will also provide:

12x12 dining (rain) fly
2 poles for dining fly

cutlery kit:
2 large spoons
1 large spatula
hot pot tongs

Bear bags and ropes
Water purification pills
toilet paper

Stove: best to bring your own so you know how to use it. Typically 1 stove per 4-6 scouts, so you probably will want two stoves minimum. Philmont will RENT you a stove if needed. Cost splitting as per tents- up to the troop and scouts involved.

So 20 lbs and $200 will provide some bookeeping challenges depending on what Philmont gear you decide to use (heavy, no cost) and what you decide to bring- lighter, but will cost against your $200 budget in some shared cost depending on the number of scouts sharing the item.


One way to do this is to decide what group gear provided by the scouts will be shared, and then when you have that total weight and cost, divide by the number of scouts sharing the gear and allocate that amount to your 20 lb and $200 budgets. Then add the weight of the no cost items provided by Philmont, again divide by the number of scouts sharing these items, and add that to the weight budget (but not the $ budget)